Privacy Policy

Last Updated: July 1, 2026

This Privacy Policy explains how The Edu Foundation (“we”, “us”, or “our”) collects, uses, stores, and protects personal information when you use our website. This policy applies only to the website and its associated services and does not apply to external platforms or services operated by third parties.

1. Information We Collect

We collect only the information that is voluntarily provided by users through our website, including:

  • First and last name
  • Email address
  • Inquiry type
  • Message content
  • Preferred language (for newsletter and site experience)
  • Donation-related information (such as name, email address, and donation amount)
  • Volunteer application information submitted via external forms

We do not collect any unnecessary personal data beyond what is required to respond to inquiries or operate core website functionality.

2. Cookies and Local Storage

We use a minimal number of cookies and browser storage mechanisms strictly for functional purposes:

  • A cookie is used to store the user’s preferred language for improved browsing experience.
  • A separate cookie may be used to determine whether a user has previously registered for an event in order to prevent duplicate registrations. This cookie is stored locally in the browser and is not used for tracking.
  • Preferred site language may also be stored in browser local storage for convenience.

We do not use advertising cookies, tracking cookies, or third-party marketing cookies.

3. How We Use Information

Information collected through the website is used only for the following purposes:

  • Responding to inquiries and messages submitted via the contact form
  • Managing newsletter subscriptions
  • Processing and acknowledging donations
  • Reviewing volunteer applications
  • Operating and maintaining website functionality
  • Preventing duplicate event registrations

We do not use personal information for automated decision-making or profiling.

4. Data Retention

We retain personal information only for as long as necessary to fulfill the purpose for which it was collected.

  • Contact form submissions are retained only as long as needed to respond to inquiries.
  • Newsletter and donation-related information is retained for operational and record-keeping purposes.
  • Volunteer application data may be retained even after application periods expire, unless a deletion request is made.

Users may request deletion of their data at any time by contacting us through the website contact form.

5. Third-Party Service Providers

We rely on trusted third-party service providers to operate certain aspects of our website and services. These providers process data on our behalf under their own privacy policies:

  • Cloudflare – Used for hosting and routing website traffic. A Cloudflare Worker may forward form submissions to our systems; Cloudflare does not retain this data for our use beyond transmission.
  • Google – Used for external forms such as volunteer applications.
  • Eventbrite – Used for handling event registrations.
  • MailerLite – Used for newsletter distribution and email communications.
  • Pipedream – Used to securely forward and process form submissions and integrations.
  • Discord – Used internally to store and organize certain submissions for operational tracking.

Each of these services operates under its own privacy policy, which governs how they handle data once it is processed on their systems.

6. Event Registration

Event registration may be handled through third-party platforms such as Google Forms and Eventbrite. Any information submitted through these platforms is processed directly by those providers and is subject to their respective privacy policies. We do not control how these platforms store or use data beyond their stated terms.

7. Volunteer Applications

Volunteer applications submitted via external forms (such as Google Forms) are retained for as long as necessary to evaluate and manage applications. Even after application periods end, data may be retained for administrative purposes unless a user requests deletion.

8. Internal Data Storage (Discord)

Certain information, including:

  • Contact form submissions
  • Newsletter subscription data
  • Donation-related details

may be stored in a private Discord environment for internal tracking and operational management.

Access to this data is restricted and used solely for administrative purposes. Users may request deletion of this data at any time.

9. Data Sharing and Disclosure

We do not sell, rent, or trade personal information.

We may share data only with trusted service providers as described in this policy, strictly for the purpose of operating the website and related services.

10. Data Security

We take reasonable administrative and technical measures to protect personal information. However, no method of transmission over the internet or method of electronic storage is completely secure, and we cannot guarantee absolute security.

11. Your Rights and Choices

Depending on your location, you may have rights regarding your personal information, including:

  • Requesting access to your data
  • Requesting correction or deletion of your data
  • Withdrawing consent for communications such as newsletters

Requests can be made through the website’s contact form.

12. Third-Party Privacy Policies

This Privacy Policy applies only to The Edu Foundation website. When you interact with third-party services, their respective privacy policies apply. We encourage users to review those policies directly.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date.

14. Contact

If you have any questions about this Privacy Policy or wish to request data deletion, please contact us through the contact form available on our website.

This Privacy Policy applies only to the website you are currently using. For information on how The Edu Foundation handles personal data more broadly, please refer to our separate Information and Privacy Policy.